RENTAL TERMS & CONDITIONS
Risks, Injury, and Obligations

PZP LOGO Landscape black.png
024A0057.jpg
  • Rental client must maintain $ 1,000,000 liability insurance at my own expense, and list PZP (Perfect Zone Productions, LLC) as additional insured.

  • I will not HOLD PZP accountable for lost, stolen, or damaged property

  • I assume risk and responsibility for any injury, death, or property damage resulting from my actions or my clients and their guests actions.

  • I will assume all risk and responsibilities for any persons or items I bring into this property. 

  • I release, indemnify, and hold harmless PZP, its agents, from and against all and any actions or claims which may be made by me or on my behalf or by other parties for or in respect of or arising out of any injury, loss, damage, or death caused to me or my property whether by negligence, breach of contract or any way whatsoever. 

Fees & Payments

  • I agree to pay full rental amount before or on the start of the rental day.

  • At the time of booking, I agree to complete the online rental application and read the Terms /Conditions/ Requirements in full.

  • Daily rental terms are 8 hours (full day) or 4 hours (half day). Daily rentals that exceed prearranged use terms will pay an additional fee of $100 per hour of time used past pre-arranged rental use term.

Payments and Cancellations

  • Payment information must be included on your rental application at the time of booking. Your card will be charged on the day of your scheduled rental.

  • Cancellations made within 3 business days will be charged the full quoted rental rate.

  • COVID : If cancellation is made due to a COVID illness, copies of positive tests will be required for rental credit.

  • Special circumstances: Rental credits may be given for cancellations under special circumstances, at the discretion of management.

 

Outside Noise

  • Perfect Zone Productions, LLC (Clarksville) cannot control outside and environmental noise, and therefore makes no guarantee of noiseless environment.

Use of Smoke Bombs and Fog Machine 

  • Perfect Zone Productions, LLC has a zero tolerance policy with smoke bombs of any kind.  We will automatically fine any rental $500 if any type of smoke bomb is used in the building. 

  • Fog machines and Hazers are allowed but only if you are renting the whole studio for at least half a day.  This policy is set in place to stop set contamination of other rentals clients who are using the next studio.  

  •  Noise volume and limits:  Any rental may be asked to turn down the volume of your music if it is disturbing a client next door. Use of live drums or instruments require a full day rental (8hours and additional approval).  

Conduct

  • All renters and their clients must conduct themselves in a professional manner while working at Perfect Zone Productions, LLC (Clarksville). 

  • Renters will be respectful to others working in the building. 

  • Renters will refrain from entering studio spaces while in use by other studio members or non member renters unless permission is given. 

  • Renters who repeatedly display inappropriate behavior while working inside Perfect Zone Productions, LLC are subject to rental termination (without refund). 

  • There is a no smoking policy in the building. Outside smoking must be limited to the left side of the building.  

  • Renters may not use the outdoor neighborhood location without explicit consent from management.  Failure to do so may result in a $450 location fee fine. 

  • Parking at other nearby business is prohibited without special permission.  Park in the front of the building.  Failure to do so could result in towing. 

  • Renter must leave studio clean, according to  the standards outlined in the cleaning checklist below. Failure to do so will result in a cleaning fee of $250

Cleaning Policy Checkout List

  • All photo equipment ( stands , extension cords, lights , apple boxes, V flats , light boxes, sand bags )must be placed  back in designated equipment room area or rolling storage wall. All counter tops and tables must be cleared of drinking bottles cups trash and wiped down free of dust debris and spills. 

  • All floors must be swept clean and spills wiped in studios used and client areas used ( halls, bathrooms kitchen , dressing area and makeup areas.) 

  • All cleaning supplies must be placed back and hanging up in the cleaning supply closet in the back room. 

  • All trash cans must be emptied and trash liners replaced if trash content is wet. (studios, bathrooms, makeup room and client areas ) All cleaning supplies will be located in the back room shelf. 

  • All furniture must be returned to assigned areas. 

  • I agree to the rules and regulations of Perfect Zone Productions, LLC, and the cleaning checkout policy. I understand failure to comply with rules and regulations may result in a cleaning fee of $75.00 and possible refusal of future usage of Perfect Zone Productions, LLC. A cleaning /checkout list may be provided and required to be  filled out and signed after studio rental depending on the specific type of event.   

Credit Card Authorization

  • I Authorize Perfect Zone Productions, LLC, Clarksville, TN to charge to the Credit Card detailed in the Perfect Zone Productions, LLC Online Rental Application, the amount indicated on the application, plus any expendables, cancelation fees or cancelation fees occurring in future bookings verified through communication outside of this rental application, damage expenses, and additional equipment fees added during the rental period. I authorize a pre-authorization (deposit) charge of $100 directly to the card number provided prior to the rental date to verify card information on the Perfect Zone Productions, LLC studio rental application. ( the amount or $100 will be deducted from the final rental charge)

  • I promise to pay such amount as noted above subject to and accordance with the agreement governing the use of such card . I acknowledge that any credit card processing fees related to this transaction will be charged directly to the card number provided. I also acknowledge that this card will be on file for cancelation fees occurring in future bookings verified through communication outside of this rental application.

      

Private Party Rentals

  • Additional fees will be added to the rental in the amount of $100/ hour after midnight. 

  • All Private party rentals require an additional cleaning fee of $350 if food and beverage is served.

  • All rental furniture must be removed on the same day as the rental. 

  • Private Parties serving alcohol requires additional liability insurance and must use ABC licensed servers.  Please print this agreement for your  records.

Subject to Change

  • These terms and conditions and cancelation policy are subject to change at any time based on email or verbal agreement.